Coordinator of Daily Organisation
Commencement: Semester 2, 2026 or Term 1, 2027 (subject to candidate availability)
- Max Term contract until the end of 2028 (with an ongoing teaching position, if applicable)
Are you an organised, calm and solution‑focused professional who thrives in a fast‑paced school environment? Do you enjoy coordinating people, problem‑solving on the go, and ensuring the day runs smoothly for staff and students?
Victory Lutheran College is seeking a Coordinator of Daily Organisation to lead the effective management of daily staffing, relief and timetable organisation across the College. Open to teachers and non‑teaching professionals with strong coordination experience.
This role plays a critical part in ensuring teaching and learning proceed with minimal disruption by coordinating staff absences, relief coverage, room changes and supervision requirements. Working closely with Heads of School, the Principal, the College Timetabler and Administration staff, the Coordinator of Daily Organisation supports the smooth day‑to‑day operation of the College.
About the role
As the Coordinator of Daily Organisation, you will:
- Coordinate and manage daily staff absences and relief requirements, including arranging Casual Relief Teachers (CRTs) and internal coverage
- Communicate daily organisation details clearly and in a timely manner to teaching and administration staff
- Maintain accurate relief staff records and databases
- Support the induction and ongoing coordination of CRTs
- Oversee room changes, supervision arrangements and staffing for special events and exams
- Liaise with payroll and HR to ensure relief payments are accurate and timely
- Document and maintain procedures to support effective daily organisation
- Work calmly and professionally in a dynamic environment that requires sound judgement and flexibility
This role requires strong organisational skills, clear communication, discretion and the ability to build positive professional relationships across the College community.
About you
We welcome applications from people who:
- Are calm, flexible and solution‑focused under pressure
- Demonstrate high levels of professionalism, integrity and discretion
- Have strong interpersonal and communication skills
- Are highly organised, proactive and able to work autonomously
- Have experience coordinating staff, schedules or resources in a complex organisation
Experience working in a school environment, and familiarity with school timetabling or relief systems, would be an advantage.
Applicants are expected to support the Christian ethos of Victory Lutheran College and contribute positively to a culture of courtesy, cooperation and teamwork.
Child Safety and Requirements
Victory Lutheran College is committed to being a Child Safe organisation.
All staff are required to adhere to the College’s Child Safety Code of Conduct and policies.
A current Victorian Employee Working with Children Check is required for this role. Additional role‑specific qualifications or registrations (such as VIT registration, if applicable) will be discussed during the recruitment process.
Our Benefits
At Victory, we offer staff a range of benefits and entitlements and are continually seeking to enhance our working environment. These include:
- Competitive salaries
- Staff discounts on tuition fees
- Extensive teaching and professional resources
- Employee Assistance Program for you and your family
- Fitness Passport access to local recreation facilities
How to Apply?
To ensure fairness and consistency, only applications that that follow the below application process will be considered.
1. REVIEW: Review the attached Coordinator of Daily Organisation - Application Package, that includes the Position Description and Application Guidelines.
2. EMAIL: Email your application directly to employment@vlc.vic.edu.au with the subject line Confidential - Coordinator of Daily Organisation
Include the following (in MS Word or PDF format):
- a covering letter (no more than 1 page);
- your Resume/CV detailing employment history;
APPLICATIONS CLOSE: 6pm on Sunday, 10th May 2026
Statement of Faith
Victory Lutheran College is a Lutheran school and offers a Lutheran education to all, regardless of background. The College recognises that each person is uniquely positioned to be a blessing in the lives of others, and that leaders have particular influence over those that they are entrusted to lead. All Staff are expected to model and promote a life lived in accordance with the College’s Lutheran faith, in word and action.